Incumbent provides administrative support and assists with the planning and coordination of special events.
Serves as primary staff support to the City’s Special Events team. Interacts with individuals, community groups, businesses and event organizers of other special events, festivals and other downtown events.
Assists the City’s Special Events team in the planning, organization and launch of City-sponsored special events and other activities, as requested by the Gallivan Center Director and/or Special Events Manager.
Responds to event or office inquiries over the phone or in person; researches and provides requested assistance and/or information; schedules meetings for Special Events committees, notifies meeting participants and arranges meeting times and space.
Serves as back up to other office support personnel within the Director’s Office. Assists other professional staff as needed.
Performs other event planning, marketing and support activities as directed.
High school diploma and six months experience in event planning, working with groups in establishing event ideas and subsequent event implementation, and measurements of event success.
General understanding of event or other governmental permit application/processing including the legal considerations related to the job duties listed above.
Demonstrated proficiency in the use of computers for data tracking, monitoring, filing, and retrieval. Ability to collect, analyze, interpret and report statistical data via various computer software programs, including Word, Excel and Outlook.
Ability to communicate effectively, both orally and in writing, with outside event organizers, businesses, city employees, and the general public.
Ability to prioritize numerous tasks, meet deadlines, analyze problems and recommend effective event planning options and solutions.
Possession of a valid state driver’s license or Utah driving privilege card.