Salt Lake City

  • COMPLIANCE DIVISION OFFICE FACILITATOR II

    Requisition ID
    2018-3515
    Department
    PUBLIC SERVICES
    Minimum Salary
    USD $17.02/Hr.
    Maximum Salary
    USD $27.95/Hr.
    Post End Date
    4/21/2018
    Location
    US-UT-Salt Lake City
  • Overview

    Independently provides administrative and secretarial support to division or work unit. Researches complex topics, policies and practices as needed to facilitate operational goals. Advises team leaders and others on developments which are important to or may impact division. Prepares payroll, collects data, exchanges information, answers phone, greets and screens visitors.   Relieves management of administrative routine by handling such items as minor purchasing, inventory, petty cash, travel, and meeting arrangements and schedules.

    Responsibilities

    • Acts as liaison with other departments, divisions, outside agencies, committees or boards. Develops and maintains confidential and non-confidential files.  As needed, performs duties of private secretary for department or division head.   
    • Prepares various statistical and budgetary reports. Researches topics or issues, collects and tabulates data, and composes/word-processes narratives and spreadsheet presentations.  Performs bookkeeping duties to monitor budget expenditures, petty cash, supply inventories and other accounts. Orders and distributes equipment, supplies and furniture.  Prepares requisitions, receives and checks purchase orders.  May make bank deposits.
    • Performs secretarial and clerical functions for division or work unit. Writes reports, using own analysis of project data. Composes and types correspondence including confidential and legal documents.  Authorized to respond in writing on behalf of division.   Types memoranda, reports, forms and other materials from rough draft, final working draft, notes, dictation notes, tape recorder or Dictaphone.  Assembles, takes and prepares minutes, agendas or other reports.  Makes travel arrangements, sets meetings and schedules conference rooms.
    • Performs duties of timekeeper and payroll preparer.   Maintains accurate records of hours worked, secures timesheets, calculates overtime, comp time, callout, callback, shift differential and benefits accrued.  Prepares related payroll reports and various personnel action forms, and coordinates with Human Resources to assure compliance with City policy and procedure, union contracts and compensation plans.  Maintains job description file.          
    • Coordinates with Workers Compensation division to provide information on cases as requested.
    • Maintains database of departmental facts and information. Responds to various surveys from associations and other agencies.
    • Staffs various committees as needed, may supervise clerical staff, and performs other related duties as required.

    Qualifications

    • Graduation from high school or equivalent and six years’ experience related to project management, data management and office support, including two years experience in research or accounting/bookkeeping, data collection, analysis and presentation prepared on spreadsheet software. Successful completion of post-high school study in related subjects may be substituted for experience on a year-for-year basis.  Related subjects may include but are not limited to: Office or business administration, public administration, finance, accounting, economics, business writing, computer science, and community or public relations.
    • Ability to plan and organize work, relate well with all internal and external customers, and function as an effective team member. Verbal and written communication skill.
    • Proficiency in use of computers to prepare letters and reports, and perform spreadsheet analysis. Ability to incorporate spreadsheet and word-processing tools in report presentation. 

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed

    Need help finding the right job?

    We can recommend jobs specifically for you! Click here to get started.