Salt Lake City

  • PROCUREMENT SPECIALIST I

    Requisition ID
    2018-3559
    Department
    FINANCE
    Minimum Salary
    USD $20.89/Hr.
    Maximum Salary
    USD $28.49/Hr.
    Post End Date
    5/29/2018
    Location
    US-UT-Salt Lake City
  • Overview

    Under the general direction of the Chief Procurement Officer administers competitive solicitations and contracts for materials, supplies and services for various City departments, and learns to administer the Purchasing Division’s internal computer purchasing system, web site, intranet and other technology and equipment. Has decision making authority on expenditures up to $40,000 (involving single purchasing decision).

     

    This is a professional-level position that requires expertise in specialized contract procurement work. This position requires a high-level of independent judgment, analytical skill, and decision-making.

    Responsibilities

    • Analyzes complex, multi-year bids and proposals, and provides compliance oversight of Request for Proposal (RFP) and bids for City departments. Reviews and evaluates RFP and bid objectives, award criteria, and level of responsibility, and ensures proper posting in accordance with City ordinances, rules, and best procurement practices and strategies.
    • Reviews prepared RFP’s and bids to ensure the accuracy of specifications and compliance with City ordinances, rules, and legal format. Makes recommendations and coordinates necessary RFP and bid changes with the City Contracts Administrator and the requesting City department.
    • Processes requests for competitive sealed RFP’s and bids for products and services of a complex nature that are typically high profile, non-routine, large-in-scope, or multi-year requests. Advises the selection committee and approves the award of formal written agreements of these complex competitive sealed RFP’s and bids.
    • Researches, analyzes, and coordinates procurement needs with City departments and contractors. Coordinates and conducts formal on-site inspections of City facilities and contractor facilities, and coordinates product sample inspections.  Remains current on new products and market conditions to ensure best procurement practices and strategies.
    • Coordinates and serves as a resource in the distribution of procurement work for Division buyers. Provides consultation, support, and training on RFP’s and bids to buyers, other Department managers, administrative personnel, and department staff.
    • Monitors citywide contracts for products and services that may be used by all City departments. Analyzes use and reports compliance of these contracts to the City Contract Administrator. 
    • Reviews change notices required for contract products and services. Writes product code descriptions for contract items.  Uses a computerized data management system to maintain vendor and contract lists in coordination with City departments.
    • Assists in developing strategies to improve the Division’s procurement methods, procedures, and service to customers through process improvement programs. Learns the Integrated Fund Accounting System (IFAS) purchasing functions for the City, how to assigns user security and access, and how to train department purchasing staff on purchasing software programs. Learns to test and maintain purchasing system upgrades.  Learns to maintain approval notification database and updates links to the State purchasing system through the City’s Intranet and Internet and how to identify and troubleshoot  purchasing system problems.
    • Serves as the backup buyer for products or services that are purchased through a contract when primary buyers are unavailable.
    • Performs other procurement-related duties as required.

    Qualifications

    • Graduation for an accredited college or university with a degree in economics, finance, business administration or a related field, and a combination of four (4) year’s recent paid experience in purchasing, contracts, and associated procurement software programs, preferably in a government agency. Experience may be substituted for education one for the other on a year-for-year basis for a total of eight years.
    • Current possession and maintenance of professional certification by an accredited procurement, supply management or contract management organization or become certified within six (6) months of hire. Certification must be maintained in good standing at all times.
    • Ability to use independent judgment, makes appropriate decisions in a group environment, analyze and solve complex problems, and provide high-quality and timely contract services.
    • Clear, concise, oral and written communication skills. Ability to read and understand technical data and manuals.
    • Knowledge and/or capacity to learn database network software, financial and procurement software applications, and web development software and applications.
    • Ability to establish and maintain positive and effective working relationships with a diverse clientele, including Department management, supervisors, other employees, professional peers, and the general public.
    • Possession of a valid driver’s license or driving privilege card to visit city or contractor sites/facilities.

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