Salt Lake City


    Requisition ID
    Minimum Salary
    USD $16.21/Hr.
    Maximum Salary
    USD $26.84/Hr.
    Post End Date
    US-UT-Salt Lake City
  • Overview

    This position is assigned to assist the executive staff of the Police Department. 


    Under the supervision of a divisional manager or office manager performs a variety of administrative office support and clerical functions for a department head and/or division manager. This is professional secretarial work involving the taking and transcribing of minutes, the composition and typing of various types of correspondence including confidential and legal documents, and performing the duties of a private secretary to a division manager. Responsibilities may include supervising a small clerical staff.


    • May act as liaison with other departments, divisions, outside agencies, committees, or boards. Represents the department as is required.
    • Takes and transcribes dictation. Type letters, memoranda, reports, forms and other materials from rough draft, final working draft notes, dictation notes, a transcription machine, tape recorder or dictaphone.
    • Composes and types correspondence. May be authorized to respond in writing in behalf of a division or section.
    • Performs other secretarial and clerical functions for division section or a City board, commission or committee may assemble, take and prepare minutes, agendas or other reports.
    • Answers telephones and personal inquiries. Routes visitors, appointments and other personnel.  Provides information and referral to employees and the general public.
    • Prepares and maintains reports and forms containing various types of information. Files correspondence, reports records or other information in accordance with department policy.  Develops and maintains efficient and up-to-date filing system.
    • Arranges meetings and schedules out of town travel for departmental personnel.
    • May coordinate issuance of office supplies, equipment and furniture. Orders supplies, prepares and processes requisitions and verifies completed orders. Prepares vouchers, billings for division services, travel requests, other reports related to revenues collected and financial or budget statements. May be required to administer and disburse petty cash.
    • May be designated timekeeper for division or section. Maintains accurate records of hours worked by employee, secures timesheets, calculates overtime and benefits accrued and prepares related payroll reports.
    • Prepares various personnel action forms and coordinates with Human Resources to assure compliance with city policies and procedures.
    • May be required to supervise clerical staff to be lead person in secretarial pool. Assigns tasks and reviews work of subordinates.
    • Performs other related duties as assigned.


    • Graduation from high school or the equivalent and four year’s work experience in an office performing secretarial or related clerical duties. The successful or office administration training may be substituted for one year’s experience if the course work is sufficient to be the equivalent.
    • Demonstrate proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements. May require shorthand, speed write or accurately recording minutes of meetings in an efficient and satisfactory manner.
    • Ability to operate various standard office equipment and other specified technical equipment such as; 10-key adding machine, transcription equipment, dictaphone, calculator, CRT and word processor as stipulated by department.
    • Knowledge of modern office procedures, business English, Grammar, correspondence formats and composition.
    • Ability to schedule appointments, develop and maintain complex filing system and keep orderly records.
    • Working knowledge of standard office machinery and equipment.
    • Ability to relate well with co-workers, supervisors, other employees and the general public. Must be able to provide leadership and direction to subordinates, establish priorities, organize assignments and assign tasks.
    • Possession of a valid driver’s license or driving privilege card.


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