Salt Lake City

  • SENIOR SECRETARY - AIRPORT LOST & FOUND

    Requisition ID
    2018-3907
    Department
    AIRPORT
    Minimum Salary
    USD $15.20/Hr.
    Maximum Salary
    USD $22.86/Hr.
    Post End Date
    12/15/2018
    Location
    US-UT-Salt Lake City
  • Overview

    This position is responsible for the Airport's Lost & Found section. Responsibilities include data input, lifting items (up to 50lbs) and organizing into proper bins, and handling shipping. Requires excellent customer service skills for walk-ins, phone calls, and e-mails. 

     

    Performs difficult and varied secretarial work including typing, word processing, filing, answering correspondence, scheduling appointments, preparing reports, etc.

    Responsibilities

    General duties for a Senior Secretary include the following:
    • Composes and types correspondence. May be authorized to respond in writing in behalf of a division or section.
    • Performs other secretarial and clerical functions for division, section or a City board, commission or committee. May assemble, take and prepare minutes, agendas or other reports.
    • Answers telephones and personal inquiries. Routes visitors, appointments and other personnel.  Provides information and referral to employees and the general public.
    • Prepares and maintains reports and forms containing various types of information. Files correspondence, reports, records or other information in accordance with department policy.  Develops and maintains efficient and up-to-date filing system.
    • Arranges meetings and schedules out-of-town travel for departmental personnel.
    • May coordinate issuance of office supplies, stores, equipment and furniture. May order supplies from storehouse or purchasing division.  Prepares and processes requisitions, and verifies completed orders.  Prepares vouchers, billings for division services, travel requests, other reports related to revenues collected and financial or budget statements.  May be required to administer and disburse petty cash.
    • May be designated timekeeper for division or section. Maintains accurate records of hours worked by each employee, secures timesheets, calculates overtime and benefits accrued, prepares related payroll reports and distributes payroll checks to employees.  Prepares various personnel action forms and coordinates with the Office of Human Resources to assure compliance with City policy and procedures.
    • May be required to supervise clerical staff or be lead person in secretarial pool. Assigns tasks and reviews work of subordinates.
    • Performs other related duties as assigned.

    Qualifications

    • Three years’ work experience in an office performing secretarial or related clerical duties. The successful completion of secretarial or office administration training may be substituted for one year’s experience if the course work is sufficient to be the equivalent.
    • Ability to type 60 wpm net and/or proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements.
    • Demonstrated proficiency with 10-key adding machine, transcription equipment, calculator and personal computer as stipulated by department.
    • Knowledge of modern office procedures, business English, grammar, correspondence formats and composition.
    • Ability to schedule appointments, develop and maintain complex filing system and keep orderly records.
    • Working knowledge of standard office machinery and equipment.
    • Ability to relate well with co-workers, supervisors, other employees and the general public. Must be able to provide leadership and direction to subordinates, establish priorities, organize assignments and assign tasks.
    • Ability to attend regular night meetings in order to take minutes and staff the meetings.

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