Salt Lake City

  • OFFICE TECHNICIAN I SEASONAL

    Requisition ID
    2018-3925
    Department
    POLICE
    Minimum Salary
    USD $13.69/Hr.
    Maximum Salary
    USD $20.59/Hr.
    Post End Date
    1/22/2019
    Location
    US-UT-Salt Lake City
  • Overview

    Announcement:   First application review will occur on Friday, January 11, 2019 at noon.  Only applications received prior to this date and time will be included in the review.  

     

    Salt Lake City Emergency Management is looking for a seasonal employee to work on a specialized mitigation project. This person would work at the direction of the Fix the Bricks Program Manager to process homeowner applications for Fix the Bricks and provide customer service to participants of the program. Most of the work is in office setting but there are times that this person will be asked to do work outside, after 5pm, or occasionally on a weekend.

     

    This job opening is for a seasonal, grant-funded position.  The hours for this position are variable and may be held on evening and weekends.  The work location for this position is the Public Safety Building located at 475 South 300 East, SLC, UT 84111.

     

    Additionally, as noted above, this position is funded by a grant.  Meaning the your employment would end by no later than the grant end date.  If additional grant funding is secured, your employment may be extended beyond the original grant end date. However, you would remain an "at will" employee even if your employment is extended beyond the original grant end date.

     

    This position is needed during high application periods for the existing grant-funded program.  The position will be needed as long as there is continued funding for the grant and there is related work for the program that needs to be completed.

     

    Office Technician I:  Under the general supervision of a section supervisor or office manager, provides clerical staff support and basic technical assistance to a specialized function within a division.  This is specialized clerical work requiring skills in filing, word processing, data entry, typing, and customer assistance.This position requires a high school diploma or equivalent, plus two years’ work experience in a related technical position.  Experience and training must include data entry and retrieval from a computer terminal and the use of personal computers to do word processing and/or spreadsheets. 

     

    Responsibilities

    • Compiles and maintains record of departmental/divisional transactions and activities. Performs a variety of clerical duties utilizing knowledge of departmental systems, operational procedures and specialized office equipment.
    • Composes and types correspondence, technical reports and summary data. Performs any combination of routine posting, calculating, compiling of data and statistical computation.  Analyzes and organizes information developed in order to prepare various reports and studies required by the department.   Presents reports to professional and managerial staff in written form. 
    • Answers phone and gives information to callers or researches information needed, and independently follows through on requests verbally or in writing. Responsible for interpretation of federal, state, city or departmental policies and relaying that information to the general public, department personnel and other city employees.
    • Receives and processes various types of applications, bids and requests for services; determines eligibility, responsiveness and compliance with required specifications. Documents and records decisions made.  May meet with employees, contractors and members of the general public individually or in a group to explain policies, procedures and department decisions.
    • Provides technical and clerical support to departmental committees and boards. Transcribes minutes of the meetings, follows through on board assignments by providing details of projects or required actions to individual members.  Prepares agendas, makes contact for required attendance, assembles board materials or packets of information as determined to be needed for accurate decisions by the board/committee.  Posts and notifies the public of scheduled meetings and decisions made in accordance with state statutes and city policy.
    • Operates Computer in order to maintain, track and retrieve data. Determines computer format for reports and data collection.  Catalogs, files and records data in accordance with departmental policies and procedures.
    • Performs all the duties of Office Tech I. May do mathematical calculations needed to assist division in developing project cost estimates and reviewing contractor bids.  Prepares initial figures for project cost analysis and budget planning.
    • Performs other related technical duties and special projects as assigned.

    Additional duties may include, but are not limited to the following:

    • Responding to homeowner emails and phone calls concerning Fix the Bricks program.
    • Overall scheduling to include meetings for contractor trainings, site visits, contract signings, and closeouts.
    • Initial application and record keeping.
      • Verifying property details
      • Confirming homeowner contact information
    • Homeowner project packets and checklists.
      • Tracking grant required paperwork
      • Prepping homeowner contracts
      • Tracking homeowner status

    Qualifications

    • Ability to type 60 wpm net and/or proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements. Depending on department’s needs, position may require demonstrated ability to take dictation, speed write and accurately record minutes of meetings in an efficient and satisfactory manner.
    • Ability to operate various standard office equipment and other specified technical equipment.
    • Must be well organized, meticulous and able to prioritize tasks. Must be able to develop and manage automated and complex filing systems.  Knowledge of office procedures, Business English, proper correspondence formats, and letter and memoranda composition.
    • Considerable knowledge of divisional operations, departmental procedures and systems and related law and regulations.
    • Must possess good research and mathematical skills and be able to use calculators.
    • Ability and means to travel between office and other worksites or locations when necessary to collect or distribute information.

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