Salt Lake City

  • AIRPORT CONTRACT SPECIALIST I

    Requisition ID
    2019-4406
    Department
    AIRPORT
    Minimum Salary
    USD $25.40/Hr.
    Maximum Salary
    USD $34.66/Hr.
    Location
    US-UT-Salt Lake City
  • Overview

     

    Announcement: This position is open until filled.  First application review will occur on Friday, November 1, 2019 at 8:00 a.m.  Only applications received prior to this time will be included in the initial review.  This position is subject to close at any time after that date without notification. 

     

    The Department of Airports is seeking an Airport Contract Specialist I to establish and develop an understanding of Airport business operations, services and personnel to meet the needs of the contracted professional services, concessions, and lease agreements. This position will be responsible for preparing contract documents and specifications for competitive solicitations.

     

    The Airport is an Enterprise fund of Salt Lake City Corporation and the selected candidate will be required to function in a fast-paced business environment, with a high degree of private sector interaction. This is a professional position requiring expertise in airport business operations, public and private sector services, contract development, lease development, and excellent interpersonal and written communication skills. This position requires a high-level of independent judgment, analytical skill, and decision-making.

     

    This position comes with a generous benefits package to include:  

     

    • Medical+HSA/Dental/Vision/Life Insurance
      • Medical Premium is only $9.11 bi-weekly for a single coverage and $27.33 bi-weekly for family coverage
    • Paid time off
      • 12 vacation days + 11 paid holidays + 5 paid personal days
      • Six weeks of paid parental leave to all new parents
    • Tuition Reimbursement up to 4k dollars a year
    • Pension or 401K with 10% of salary contributed by the city, no match required
    • Dedicated Wellness Clinic for employees and their families
    • Discounted Auto/Home/and Pet Insurance
    • Employee Assistance Program
    • Training and Development

    Responsibilities

    • Establishes understanding of Airport and City operations and builds working relationships with department personnel in order to be aware of their need for contracted services, concessions, and leases. Meets with Airport department personnel at various airport work sites. Makes recommendations as to the procurement or contracting format based on level of service requirements, scope of work, or lease specifications defined by the department.
    • Researches and gathers business or service information using a variety of resources, such as the internet, previous contracts and proposals, airport industry counterparts, product or service providers, and the requesting Airport Division. Utilizes research to draft new Statement of Work (SOW) documents. Ensures that RFPs and RFQs are complete and accurate, communicates clearly the need of the department and the need of respondents, bidders, and offerors. Ensures that written products (RFPs, RFQs, Bids, contract documents) meet the guidelines established by City and Airport policy, the Attorney's Office, good business practice and result in the best selection and pricing practicable.  

    • Following competitive solicitation processes takes bid information and integrates into contract format.   Following proposal process, reviews proposal response for content and intent with proposal selection committee chairperson and determines appropriate material for inclusion in the contract. Attention is paid particularly to scope of work and legal parameters.   Close collaboration with requesting divisions is required to ensure requested needs are met. Solicits, reviews, and confirms completeness of all certificates of insurance required for execution of such new contracts.
    • Anticipates any areas that may need further review or clarification and meets with City Attorney’s Office to resolve contract provision problems. Follows up with contractors, businesses, tenants, and their legal counsel as required to finalize contract. Advises requesting department of contract status throughout negotiation process 
    • Responsible for drafting complex contracts, leases, grants, MOUs, and LOAs that do not go through the competitive process. Many of these documents will be strictly related to airline, FAA, and general aviation activities. Predominant among these are amendments to complex contracts and leases which will require close attention to detail.

    • As requested, serves as an advisor at selection committee meetings and advises contractors and other interested parties about RFP, RFQ and bid specifications at pre-solicitation meetings.

    • Responsible for review and acceptance of insurance certificates and insurance providers and insurance renewal compliance requirements for contracts processed by the section. Works closely with the Airport Risk Management and Airport Properties staff to assure that contractor’s insurance is in compliance with Airport requirements.
    • Performs other related duties as assigned.

    Qualifications

    • Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Airport Management, Public Administration, Accounting, Finance or other discipline that includes writing complex documents, contract management or purchasing, and three years full time paid experience in contract development, purchasing with contracting emphasis, or in a closely related area. Experience may be substituted for education on a year-for-year basis.
    • Ability to use independent judgment, accurately interpret business and customer needs, analyze and solve complex problems and provide high-quality and timely contract services.
    • Understanding and knowledge of airport and aviation best practices.
    • Clear and concise oral and written communication skills
    • Ability to plan, organize, prioritize and various contract projects concerning numerous products and services while managing conflicting schedules and deadlines.  
    • Ability to establish and maintain positive and effective working relationships with a diverse clientele, including Department managers, supervisors, employees, professional peers and the general public. 
    • Working knowledge of computers and associated word-processing and spreadsheet programs.  
    • Possession of valid driver’s license or driving privilege card.

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